How HRMS Transformation Can Help Your Organization Grow

27 July, 2022     6 min read

HRMS Transformation

Most companies use some form of Management System (HRMS) to help them manage their human resources. The software may be small and basic or a full-fledged cloud-based HRMS that does everything from hiring to managing employees, to paying salaries and trying to retain employees when they want to leave. Yet many companies use human resource staff instead of HRMS, which may cost more salaries, wastes man hours that could have been used more constructively and creates a working culture that is far from being efficient. The only solution seems to be installing good HRMS. 

In this article, let us take a look at 5 ways HRMS transformation can help your organization grow leaner. 

  • Employee Self-Service
  • Improves Mobility and Productivity
  • Data Accessible to Everyone
  • Improve Data Security
  • Adopting an HRMS Platform Will Help You Use Analytics and AI

Employee Self-Service

With its core functionality of scheduling, HRMS Automate makes it easy to improve employee productivity and reduce paper errors. Employee time-off requests are automatically approved when they follow established business rules, eliminating the need for manual approval processes. In addition, payroll processing is streamlined with this software. HRMS Automate’s versatile features allow businesses to automate a variety of processes with ease. 

Automate employee time-off requests 

Employee time-off requests are automatically approved when they follow business rules established by the company, eliminating the need for manual approval processes. Because employees can view their approved time-off requests online, errors are reduced and productivity is improved. Additionally, employees can enter their time-off requests directly into HRMS Automate through a Web portal, saving valuable employee time. 

Streamline payroll processing 

HRMS Automate’s versatile features allow businesses to automate a variety of processes with ease. For example, HRMS Automate supports processing of weekly and biweekly payrolls. This feature allows companies to eliminate paper checks and reduce costs associated with check printing and distribution. 

Employee Onboarding 

One of the most time-consuming tasks routinely handled by the HR department is onboarding new employees. All of these processes, including posting jobs, gathering resumes, conducting interviews, and offering new hires network access, can be automated. Hiring can speed up the onboarding process while lowering associated costs due to HR automation. 

A challenging procedure involves monitoring, assessing, and measuring performance. Biases and inefficiencies can enter the cycle in numerous situations. Conversely, HR automation will precisely track the most important KPIs to make sure that each employee’s contribution is in line with the company’s future. 


Offboarding is not a fun process for either the employee or the employer. It sometimes has a forced and unpleasant feeling. But termination records must be gathered and handled. In addition, the equipment belonging to the company needs to be audited, returned, and accounted for. The terminated employee must be pulled off the payroll and benefits, which requires further action. 

To make the offboarding process more manageable and avoid any potential legal difficulties, employ automation to complete each and every one of these processes efficiently, consistently, and reliably. 

Leave Request 

A team member may submit a leave request for a various reason, including medical treatment, sabbatical, educational pursuits, or something else. Every leave request must be processed, which takes time and is tedious. Additionally, the delay makes it more challenging for HR to respond to and approve requests in a timely manner. 

However, smart automation can deliver rapid, secure approvals while also instantly updating the employee’s leave records. The convenience of the process will make everyone happier as HR will be able to quickly review and approve all leave requests. 

Expense Claims 

HR Administrators used to have to search through a number of Excel spreadsheets and stacks of paper files before HR automation. This is why looking through one employee’s expense claims took days, if not weeks. Even with a thorough manual process, it was still possible for expenses to show up outdated and inaccurate. The HR department would have to enter each spending item into the company’s system before any filing could take place. It would also need to go through and be approved by the manager of the employee. The accounting division will be up next. Whatever the amount of the claim, this is the process. 

 It’s no surprise the backlog would mushroom causing frustration and fatigue. However, laborious manual processes are eliminated by HR automation, which also reduces accounting errors and liberates the HR team from taking part in antiquated processes. 

Tax Filing 

For many businesses, tax time and compliance are continuously annoying. The good news is that HR automation can allow your business to grow quickly. You can make sure you charge the appropriate taxes for your goods and services as well as usage taxes by using this cloud-based platform. Additionally, payroll taxes can be automated in accordance with state-by-state laws.

Improves Mobility and Productivity

In the past, companies were able to improve productivity by implementing new strategies. However, with the help of technology, HR transformation has become more efficient than ever before. With the help of cloud-based software solutions and mobile apps, businesses can improve their efficiency and productivity by increasing employee mobility. 

Reduced Costs 

The first benefit that comes from implementing these kinds of solutions is that they reduce costs significantly. In fact, companies can save up to 80 percent on their overall administrative expenses by using these technologies. Furthermore, this also helps them increase employee productivity as well as engagement levels in their workforce. 

Improved Employee Job Satisfaction 

Another benefit of implementing these types of solutions is that it leads to improved employee job satisfaction levels at work. Employees are more engaged when they have access to mobile devices and software applications that enable them to work from anywhere at any time without having to worry about being tied down by a desk or office space. They also get to interact with other employees and clients in real time through social media platforms like Twitter and Facebook as well as email messaging services like Gmail and Outlook. This helps improve communication between different departments within an organization and also helps minimize friction among different stakeholders involved in business relations 


Data Accessible to Everyone

In today’s world of newly emerging technologies and digitalization, HR departments are increasingly under pressure to analyze employee data and make it available for business decision-making. The main challenge lies in the lack of a centralized platform that can store, share and access all relevant employee data in one place.

HR departments need to keep track of every employee’s performance on a continuous basis. They also need to be able to access this information easily, across different teams and employees. This is where an HR transformation comes into play.  

It involves simplifying the entire process of employee management by centralizing all relevant databases on one platform – from recruitment to payroll, from performance management to HRIS (human resources information system). 

All employees will be able to access their own profiles easily via this platform – whether they are at work or on leave. All teams will be able to collaborate on projects involving multiple employees at once, without having to go through tedious processes such as sending emails or making phone calls every time they need access to some data.


Improve Data Security

According to 68% of business leaders, the risk to data security is increasing. According to these statistics by Gartner, business leaders across the globe are increasingly becoming aware of the threats looming over organizational data. However, in spite of that, there are several organizations that have not implemented the required data security measures to protect their data from threats. To protect the HR data from threats and unauthorized access, it becomes increasingly important to implement measures for taking the data security a few notches higher. 
  HRMS has several robust security mechanisms to protect user data, both on-premise and in the cloud. HRMS is a repository of information, which is used to manage employee records, including payroll, benefits and other employee data. HRMS helps in controlling the employee’s access to certain information. In this regard, it provides various features like user authentication, encryption of data, password protection and much more. 

Physical Protection 

HRMS only allows a secure HTTPS protocol to access the application. Ports that are required for HRMS are allowed if ports-based restrictions are correctly implemented. 

User data safety is taken into account when building. Antivirus software provides maximum security and the Security Center monitors & tracks any vulnerabilities that arise. This is shown by the Set IP Address feature. 

Data Encryption

HRMS secures encrypted user credentials using 256-bit AES encryption (Username and Password). 
The application has been set up with an SSL certificate and GDPRS compliance has been applied. 
By storing encrypted personal data in the database, the programme ensures greater security of user data and protects against attacks and vulnerabilities. 

Security based on the user

Many HRMS tools are developed with a customised password policy and a data deletion policy for inactive users in order to protect user accounts. Access rights control for specific applications is another feature offered by this module. Additionally, the application uses IP-based restrictions to restrict access to remote server login to a list of IP addresses. Choosing the proper human resource management system (HRMS) is neither simple or straightforward, but it must be done correctly. The best HR Services & solutions are available on the market, but it might be challenging to choose the one that is best for your business. 


Adopting an HRMS Platform Will Help You Use Analytics and AI

The adoption of an HRMS platform will help you use analytics and AI. Analytics and AI are two of the most important tools in the HR manager’s arsenal, especially when it comes to evaluating employees and measuring performance. They can be used to determine which employees are performing well, which are underperforming and how they can be improved. When you have a robust analytics platform, you can easily analyze employee data in order to make strategic decisions. 

For example: 

Using analytics, you can identify which employees are having trouble getting their tasks done on time or why they’re not completing them at all. This might be due to a lack of motivation or poor management skills on their part, but it could also be because they don’t have enough experience working in your industry or haven’t had training on how to do their job properly. 

AI can help by identifying which employees will be most effective at solving these problems through software programs such as chatbots or chatbots combined with human supervisors who monitor their work remotely from home or another location. 

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