01 November, 2022 6 min read
According to Statista , in 2017, the total number of the global paper consumption is about 4.4 billion tonnes. Whether you are a business or a personal user, you probably spend a lot of time doing paper works. And it is not a surprise when according to a recent survey, people spend up to 3 hours to work on paper works each day.
Many workplaces still use a lot of paper, even though it can be costly and time-consuming. HR department may spend hours creating paper documents, filing them, and locating them when they’re needed. There are also the costs of paper supplies and the environmental cost to consider.
So, it is important to understand how can we manage to get rid of all those problems by adopting paperless HR system at organization level. This blog explores the scenario and how can organization go completely paperless by 2023.
In 2023, the world is a very different place. In an effort to be more sustainable, many businesses have gone paperless. This means that all documents are stored digitally and there is no need for physical copies. The benefits of going paperless are numerous, including reducing your carbon footprint, saving money on paper and printing costs, and increasing efficiency. There are a few things you need to do in order to make your organization paperless.
First, you need to invest in Digital document management software. This software will allow you to store, organize, and access all of your documents online.
Second, you need to train your employees on how to use the software and how to store and access documents electronically.
Finally, you need to make sure that you are regularly backing up your digital documents in case of a power outage or other disaster.
Making your organization paperless is a great way to be more sustainable and save money.
There are many benefits to being a paperless organization. Perhaps the most obvious benefit is that it is more environmentally friendly to be paperless. In addition, paperless organizations tend to be more efficient and organized, since everything is stored electronically and can be easily accessed and searched. This can save time and money in the long run.
Another benefit of being paperless is that it allows for greater security and privacy of documents. Since everything is stored electronically, it is much more difficult for unauthorized individuals to access or tamper with sensitive information. This is especially important for businesses and other organizations that handle confidential data.
SwarmHR’s paperless transformation has helped organizations to manage and store employee data more efficiently. The software allows organizations to automate many of the HR processes that are currently done manually, keep track of employee roles, responsibilities, and contact information in a secure, centralized repository. In addition, SwarmHR provides employees with self-service tools to access their records and update their information.
Let’s discuss the features where swarmhr helps organizations in paperless transformation:
Recruitment process:
The recruitment process can be very tedious with all of the paperwork that’s often required. SwarmHR offers a more convenient solution by helping candidates can submit their CVs online along with the required documentation too viz.., experience letters, payslips, immigration documentation etc.., Recruiting managers can compare applications and shortlist candidates more efficiently using a digital system, and interview results can be quickly compiled and reviewed; all of which can save you a great deal of time and effort.
Onboarding & Off boarding
SwarmHR helps companies go paperless in onboarding and offboarding by automating the process and storing all documents digitally. This makes it easier for companies to keep track of employee records and compliance. With SwarmHR, documents and contracts can be automatically generated and sent to new hires, gather digitally signed documents for onboarding and also conducted seamless offboarding process from exit interviews to release letters. HR’s can even keep track of the documents of the organization alumni too in archive.
Document repository
SwarmHR’s document repository feature lets you go completely paperless and become a digital first organization from securely storing and managing all your documents in one place. This includes Organization documents, employee contracts, performance reviews, policies, invoices, receipts and much more. Having everything in one place makes it easy to find and retrieve documents when you need them. Plus, being able to digitally sign the required documents helps in companies going paperless immense time and inturn money.
Employee Performance evaluation
If you’re looking for a way to go paperless in your employee performance evaluations, SwarmHR is a great option. With SwarmHR, you can track and manage employee performance data online, eliminating the need for paper records. SwarmHR also offers a variety of tools for analyzing and reporting on employee performance data, making it easy to identify areas of improvement.
Payroll management
The traditional way of managing payroll involves a lot of paper work and is quite a tedious and time-consuming process. With swarmhr, you can go paperless in payroll management and make the process a lot simpler and easier. You can eliminate the need for paper pay stubs, time sheets, and other payroll-related documents. This not only saves you time and money
Digital Signature
The digital signature feature in swarmhr helps organizations to go paperless in their operations. This is because the digital signature ensures the authenticity and integrity of the document, thus eliminating the need for a physical copy of the document. Moreover, the digital signature is a secure way of authenticating the identity of the signatory, thus providing an additional layer of security for the organization.
Compliance management
Swarmhr helps in paperless compliance management by automating the process of tracking and managing employee compliance records. With Swarmhr, all employee compliance records are stored in a central database, which can be accessed and updated by authorized users. This simplifies the compliance management process and reduces the chances of errors. In addition, Swarmhr provides tools for creating and tracking compliance-related training programs. This helps ensure that employees are up-to-date on compliance requirements and reduces the risk of non-compliance.
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