21 October, 2022 4 min read
E-Onboarding and E-Offboarding is essential to any business in the HR industry. It makes the transition of a new employee to the workplace and the transition of an employee out of the workplace easy and smooth.
In the age of digital transformation, onboarding is no longer just about getting your new hires up to speed on company information and benefits. It’s about creating a seamless, digital experience that sets your new hires up for success from day one. Onboarding and offboarding can be paper-heavy, tedious and very time-consuming. HR Department spends long hours on paperwork, collecting signatures, verifying documents, following and tracking regulatory compliances, entering data, sending reminders and the list goes on….
According to a survey conducted by CareerBuilder and Silkroad Technology, 1 in 10 employees have left a company because of a poor onboarding experience, and 37% percent of employees said their HR/ Manager did not play a critical role in their onboarding experience support.
When employees are engaged correctly, 87% of them are less likely to leave their company. Meaning they are 5 five times less likely to leave compared to unengaged employees. At the same time, if a company has a great onboarding experience, 69% of employees are likely to stay for at least 3 years.
Now a days E-onboarding is turning out to be an essential part of the modern workplace, and when done properly it can create a difference in employee experience and even in the culture of organization.
In this modern workplace Digital onboarding come into play which streamlines the process for new employees. This can include using digital forms to collect information from new hires, document management, ease of Immigration management, using online tools to assign tasks and track progress, and using electronic signatures to collect legal documents, assigning assets and sending regular updates creating a delightful and seamless experience for new hires.
This blog is going to show you how you can use Swarm HR to make this happen.
Streamline the entire onboarding process and create a seamless and positive experience with SwarmHR centralized eboarding. Go green with Swarm and be done with paperwork across your organization. Transform to a completely digital organization by going paperless right from gathering necessary documentation with digital signatures to the release of an offer letter for a new hire, pay slips, hike letters, expenses and invoices, employee authorization and statutory documents that allow for custom approval flows, version tracking and digital sign-off for all your employees.
Find all your employee documents in one place. Enjoy the convenience of a central repository of all your HR-related documents for each employee that makes their management and access super easy.
Managing your Immigration process and documents is much easier as it eliminates the need for paper documents and manual data entry. The features such as Digital Signatures, maintaining digital LCA and PAF workflow and documentation and i9 compliance with external access makes it a convenient and hassle-free process for both the employer and the employee.
Setup different Onboarding Documentation required for country specific employees and for Employment role specific like full-time, contract etc..,
Send reminders and notifications during employee onboarding and also during the time of documentation renewals
SwarmHR’s offboarding Management is about making sure the departing employee leaves on good terms and with all loose ends tied up, from releasing experience letter, account payables/receivables to the company asset retrieval assigned to that candidate.
You can also have exit interview with departing employee to get feedback from the employee about their time with the company. With the use of swarmHR’s pre-made interview templates, you can help guide your conversation for seamless candidate departure.
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