What are Public Access Files?

Public Access Files

With the compliance mandates around public access files (PAF), they continue to be a point of worry for recruiters and staffing agencies. Recognizing this, SWARMHR released a feature that not only automates this for you, but also relieves you of the constant run to be compliant.

What are Public Access Files?

As we all know, public access files are a consolidated list of the below documents of a consultant:

  • LCA Cover Page
  • Labor Condition Application Wage Rate Statement Benefit Summary
  • Notification Documents for Posting of the LCA & Job Posting List of “exempt” H-1B employee
  • Actual Wage Rate Memorandum
  • Copy of Prevailing Wage Determination

Companies filing H1Bs (extensions, amendments, new jobs etc) , are mandated to have Labor Condition Application (LCA), as well as public access files. These LCAs are filed with the Department of Labor. As per US labor laws, companies filing for LCAs are mandated to have a PFA for the LCA within 24 hours of filing.

Public Access Files

SWARM HR’s Public Access Files

SWARMHR enables instant PAF creation for you, taking away the worry of compliance and procedure.

It all starts with a checklist of necessary documents ensuring no mistakes. Along with this, there are additional options to upload any desired documents. There is also an option to register and store multiple signatures of required approving authorities. The automation and standardization of fields within a seamless procedure make this process of PAF creation and uploading error-proof.

Benefits you Reap:


You save 100% of the time spent in creating a Public Access File – the system automatically does it for you.

Automate creation and hosting of a PAF with a single-click.


The system auto-generates the defined public access file, thus ensuring you are always compliant.

Eliminate the need of an FTE with a robust system that guarantees error-free results.

Maintain all data in a centralized, secure database.

Avoid penalties by making the PAF available within 24 hours of an H1B being filed (A cover letter is automatically hosted on SWARMHR which ensures compliance until the PAF is published).

Integrated with the DOL website allowing users to import LCAs directly from the source.


To learn more about SWARMHR, click here.


How to Fill Out Form I9: What Employers Need to Know

How to Fill Out Form I9!

Can you imagine being fined almost $800 because your employee forgot to sign a piece of paper? Multiply that one mistake by thousands of employees and the result is a huge headache for business owners who fail to pay attention to I-9 forms.

The purpose of the I-9 is to help employers verify the identity and employment authorization of each person they hire. Every new employee hired after November 6, 1986 is required to have an I-9 form. Not having a properly completed I-9 form can result in fines of $110 to $1100 per I-9.  Over the past few years the number of I-9 audits has increased dramatically, so it’s important to make sure I-9’s are being completed accurately and on time for every new employee.

Recently, Ketchikan Drywall Services (KDS), a drywall and framing company in Washington state, was fined $173,250 for 225 separate I-9 violations; That’s an average fine of $770 per I-9 form. Many of the violations were a result of simple mistakes, such as failing to check a status box, checking more than one status box, checking the wrong status box, failing to sign the I-9, not listing all required information for List A, B, or C, accepting improper documentation, and a failure to complete Section 3 of the I-9 when necessary. This just goes to show that even clerical errors can add up to huge fines and cost a company a lot of money.

So what can you do? Take a few minutes and watch the video on how to fill out form I9! The few minutes you will spend reviewing the I-9 could potentially save you thousands of dollars in the future. At SWARMHR, we want to ensure that your business has good HR compliance practices and will continue to provide content that helps business owners.

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SWARM HR hosted a booth at MBE 2 MBE Trade Exchange organized by Chicago NMSDC

SWARM HR ( team hosted a booth at MBE 2 MBE Trade Exchange organized by Chicago NMSDC on July 16th 2019 at Federal Reserve Bank Chicago. It was attended and we are happy to participate and thank CNMSDC for giving us the opportunity to host the booth at the event.

Announcing the raffle winner for iPad for SHRM19 event in Las Vegas June 23

Announcing the raffle winner for iPad for shrm19 event in las Vegas June 23 to 26 booth#2962 for our product swarmHr got 100’s participants in the raffle and the final winner is Donna aycock PHR Payroll and benefits manager at Telamon corporation raliegh, nc. Congratulations to her on winning the raffle. We appreciate the support of our team participated in the event @asha konduri @vishal bhatia and @ramesh Thumu to make it a great success. Looking forward to the next year shrm2020

3rd day of SHRM19 Conference in Las Vegas, Nevada

SwarmHR ( helps companies to manage their employees, clients and talent. Helps to onboard seamlessly employees, clients and manage talent and their communications via email and text this increasing the efficiency of the hr operations and recruitment teams by 4x Times.

3rd day of SHRM19 Conference in las vegas, Please visit our booth #2962 for more information and share your businesscard to win a raffle for an ipad. #win #ipad #information #mediumbusiness #humanresources #shrm19


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